From three days to twenty minutes: automated invoice reconciliation

Thousands of supplier invoices arrived every month as PDFs and emails. The finance team matched each one against purchase orders and bank statements by hand — slow, error-prone and impossible to scale.

We mapped the full reconciliation workflow with the team, then built a pipeline that extracts invoice data with document AI, matches it against the ERP and bank feeds, and flags only the exceptions for a human to review.

Month-end reconciliation now takes a short review instead of three days, errors are caught before payment, and the finance team spends its time on analysis instead of data entry.